Run A Brisk Meeting
Schedule your meeting for first thing in the morning to lessen the chance of interrupting tasks. Task switching consumes up to 30% of the average worker’s day. And always include an end time.
Have a clear agenda. Appoint someone to “run” the meeting and help avoid time-consuming digres¬sions. If you get stuck on one area, jump in and say, “Hey all, not to interrupt, but to respect everyone’s time, let’s move on to the next topic.” Then restate the abandoned issue as concisely as possible, and identify one person to con¬tinue pushing for resolution after the meeting.
Bring it home
Go over the commitments people have made for each item on the agenda, and recap every point in an email to the group.